Two new Google tools are coming to WSU this October. All active faculty, staff and students will receive Gemini and Gemini Notebook licenses at no cost, opening new possibilities for learning, teaching, research, and everyday work.
Your licenses activate automatically, so there is nothing to sign up for or request. This page brings together everything you need to get started.
Key Dates
- Monday, Oct. 12: Faculty, staff, and student employee licenses activate
- Wednesday, Oct. 14, and Thursday, Oct. 15: Virtual trainings take place for faculty and staff
- Monday, Oct. 19: Student licenses activate
- Wednesday, Oct. 21, and Thursday, Oct. 22: The Gemini Lounge comes to WSU Pullman
The New Tools
Gemini is Google’s artificial intelligence assistant, ready to respond to your questions and requests in everyday language. Gemini Notebook works alongside your own materials, such as documents and notes, summarizing them and answering questions about their content. Together, these tools can help you draft and brainstorm, organize research, and explore ideas in fresh ways.
Signing In
Once your license activates, you can sign in to Gemini with your WSU email address and password. Multi-factor authentication applies, so keep your authentication device nearby when you sign in.
Please Note: Only sign in once your license activates to avoid future account issues.
The first time you sign in to Gemini with your WSU account, Google and WSU display several prompts about terms of service, privacy, and security. Learn more about signing in to Gemini for the first time.
Google may also send you an external email once you receive access to these tools. That message requires no action, and you can safely disregard it.
Faculty and Staff
Gemini and Gemini Notebook become available on Oct. 12.
Support resources are now available to help you access and utilize Gemini and Gemini Notebook with your WSU credentials:
Virtual trainings on Wednesday, Oct. 14, and Thursday, Oct. 15, offer an introduction to what Gemini and Gemini Notebook can do, with sessions on getting started, grant writing, assessment design, and research.
Each session runs once per day at different times, so you can build a schedule that fits your interests and calendar. Registration is required, so browse the full training schedule below and register to save your spot.
Register for WSU Google Gemini Trainings
Oct. 14 — Training Schedule
| Session Time & Registration Link | Session Topic & Description |
|---|---|
| 10 to 10:45 a.m. Register for Session 1 | Get Started with Gemini: Introduction to Gemini (Session 1) In this session, we will explore how this new era of generative technology can help handle the “heavy lifting” of instructional design, allowing you to scale the best practices you already value. To do this, we’ll introduce you to your personal AI assistant for teaching and learning: Gemini for Education. |
| 11 to 11:45 a.m. Register for Session 2 | Productivity & Efficiency: Write better grants (Session 2) Use Gemini Notebook as a “Grant-Alignment Engine” to securely upload RFPs, analyze draft abstracts, and identify structural gaps. |
| 1 to 1:45 p.m. Register for Session 3 | Teaching & Learning: Create Process-Based Assessments (Session 3) In this session, we’ll demonstrate how to use Gemini as a creative partner to generate frameworks and then create rubrics that can be used for evaluation. |
| 2 to 2:45 p.m. Register for Session 4 | Accelerate Research: Planning the inquiry (Session 4) Get practical tips on using Gemini and Gemini Notebook to synthesize research materials and scale research workflows. |
Oct. 15 — Training Schedule
| Session Time & Registration Link | Session Topic & Description |
|---|---|
| 1 to 1:45 p.m. Register for Session 5 | Get Started with Gemini: Introduction to Gemini (Session 5) In this session, we’ll explore how this new era of generative technology can help handle the “heavy lifting” of instructional design, allowing you to scale the best practices you already value. To do this, we’ll introduce you to your personal AI assistant for teaching and learning: Gemini for Education. |
| 2 to 2:45 p.m. Register for Session 6 | Productivity & Efficiency: Write better grants (Session 6) Use Gemini Notebook as a “Grant-Alignment Engine” to securely upload RFPs, analyze draft abstracts, and identify structural gaps. |
| 3 to 3:45 p.m. Register for Session 7 | Teaching & Learning: Create Process-Based Assessments (Session 7) In this session, we’ll demonstrate how to use Gemini as a creative partner to generate frameworks and then create rubrics that can be used for evaluation. |
| 4 to 4:45 p.m. Register for Session 8 | Accelerate Research: Planning the inquiry (Session 8) Get practical tips on using Gemini and Gemini Notebook to synthesize research materials and scale research workflows. |
Students
Gemini and Gemini Notebook are now available to WSU students. Please be sure to sign in to Gemini with your WSU email address and password.
Support resources are now available to help you access and utilize Gemini and Gemini Notebook with your WSU credentials:
- Google AI Tools
- Getting Started with Google Gemini at WSU
- Getting Started with Google Gemini Notebook at WSU
Gemini Lounge at WSU Pullman
Google brings the Gemini Lounge to Glenn Terrell Mall on Wednesday, Oct. 21, and Thursday, Oct. 22, from 10 a.m. to 5 p.m. No registration is needed, so stop by anytime, even between classes, for quick product demos and tips on study tools. While you are there, connect with members of the Google team and pick up exclusive, limited-edition Gemini merchandise.
Responsible Use
Visit Artificial Intelligence (AI) at Washington State University for guidance on using these tools thoughtfully in your work and studies.
Need Help?
Your questions are always welcome. Crimson Service Desk can assist via crimsonservicedesk@wsu.edu or 509-335-4357. For general AI questions, please submit an online request.